Effective Date: October 2, 2026
Entity: Paramount Staffing, LLC ("Paramount", "we", "us", or "our")
Platform: TABLE (table.hireparamount.com)
Other Paramount Tools: If you are running the desktop diagnostic utility, please see the Paramount Computer Diagnostic Privacy Statement. General visitors to our marketing website can view our corporate site notice.
1. Scope & Geographic Availability
This Privacy Policy and Notice at Collection applies to job candidates, applicants, and employer client users interacting with TABLE, Paramount Staffing's candidate matching and interview platform.
This document explains the categories of personal information we collect, the purposes for which it is used, how selective profile sharing works, our decided data retention schedule, and candidate privacy rights across participating jurisdictions.
Geographic Scope: TABLE is currently offered to candidates and employer clients in participating United States jurisdictions. At this time, TABLE is not offered to residents of California or for positions physically located in California.
2. Notice at Collection
In accordance with applicable federal and state employment privacy principles and transparency standards, this section notifies you of the categories of personal information we collect and our business purposes for processing it.
A. Categories of Personal Information Collected
| Category | Specific Data Elements | Source |
|---|---|---|
| Identifiers | Name, email address, phone number (if provided), unique account identifier, IP address, and session tokens. | Provided directly by you, or synced from your existing Paramount record upon account claim. |
| Professional & Employment Details | Résumé details, work history, job titles, professional skills, certifications, qualifications, and desired compensation or pay rates. | Provided directly by you, or synced from your existing Paramount candidate profile. |
| Work Preferences & Availability | Preferred work shifts, remote work readiness, geographical preferences, and target job roles. | Provided directly by you. |
| Platform Activity & Grant Records | Records of interview requests received, accepted, or declined; client sharing grant authorizations; authentication timestamps; and notification settings. | Generated through your interactions with the TABLE platform. |
| Authentication Telemetry | Hashed one-time email sign-in verification codes, session timestamps, and browser user agent. | Generated automatically during sign-in attempts. |
B. Sensitive Personal Information
TABLE collects account authentication credentials (one-time verification codes and session tokens) solely to verify your identity and protect your account.
TABLE does not collect Social Security Numbers, banking information, or government identification cards. If you accept a placement with Paramount, formal pre-employment onboarding documents (such as I-9 and W-4 forms) are gathered separately through our designated onboarding platform (Able) under dedicated employment disclosures.
C. Purposes for Collecting and Using Personal Information
We process your personal information for the following business purposes:
- Candidate Matching: Evaluating candidate qualifications, location, and shift availability against open client job orders.
- Interview Coordination: Allowing employer clients to send interview requests for specific roles.
- Controlled Sharing: Disclosing your profile and contact details to employer clients only when you authorize an explicit grant.
- Authentication and Account Security: Verifying your identity with secure passwordless email codes and guarding against unauthorized access.
- Regulatory Recordkeeping: Satisfying statutory employment, referral tracking, and non-discrimination compliance requirements (including EEOC, Title VII, ADEA, California FEHA, and Colorado POWR Act standards).
D. No Sale or Cross-Context Behavioral Advertising
- We do not sell personal information.
- We do not share personal information for cross-context behavioral advertising.
- We do not place third-party marketing trackers or advertising pixels in TABLE.
3. How Profile Sharing and Disclosures Work
TABLE is engineered around candidate consent and selective disclosure:
- Anonymous Candidate Summaries: When your profile matches an open job, employer clients may review your qualifications, skills, and shift preferences without seeing your name or contact email.
- Explicit Candidate Grants: An employer client cannot view your contact email unless you explicitly approve a sharing grant for that specific job order.
- Time-Limited and Revocable: Grants expire automatically. You can revoke any active client grant at any time in your Privacy and preferences dashboard.
- Technical Service Providers: We work with trusted infrastructure providers (cloud hosting, database storage, and email delivery) who are contractually bound to process data only on our instructions and under confidentiality safeguards.
4. Decided Retention Schedule
In accordance with state and federal employment record laws, personal information is kept only as long as reasonably necessary for its intended purpose or required by statute.
Our retention schedule reflects Paramount's decided policy (migration 0027):
| Data Subject | Retention Period | Purpose & Statutory Basis |
|---|---|---|
| Active Candidate Profiles | Maintained while your account remains open. | Active job matching and candidate-directed referral. |
| Withdrawn Candidate Profiles | 5 years following withdrawal. | Retained to satisfy statutory applicant recordkeeping obligations (e.g. Colorado POWR Act, C.R.S. 24-34-408; Title VII, ADEA, and state employment record rules). Immediately excluded from matching upon withdrawal. |
| Audit Events | Retained indefinitely. | Permanent audit trail of referrals, interview requests, grant issuances, contact disclosures, and sign-ins to ensure regulatory accountability and prove non-discrimination. |
| Unclaimed Source Records | 120 days after last sync. | Candidate observations synced from Bullhorn that remain unclaimed are purged automatically. |
| Delivered Message Outbox | 90 days after delivery. | Operational evidence for delivery verification and support triage. |
| Sign-in Verification Codes | 24 hours after expiry. | Hashed one-time codes kept briefly to enforce rate limits and prevent abuse. |
| Expired Sessions | 7 days after expiry. | Temporary session state aged out; session creation and revocation remain in the permanent audit log. |
| Records Under Legal Hold | Preserved until final resolution. | Any record subject to a pending legal hold, complaint, or charge is retained until the matter concludes. |
5. Your Privacy Rights and Choices
Depending on your state of residence, you may have specific rights regarding your personal data:
A. Right to Know and Access
You have the right to request confirmation of the personal information we hold about you, the categories of sources, and our processing purposes.
B. Right to Correct
You can review and update your profile information, skills, and shift preferences directly within your TABLE account at any time.
C. Right to Delete
You can submit a deletion request. When fulfilled:
- Your profile and contact information are erased or permanently anonymized.
- A suppression tombstone is preserved to prevent your record from being inadvertently re-imported from upstream ATS records.
- Statutorily mandated referral and audit records are preserved in anonymized form.
D. Right to Control Sharing and Notifications
- Interview Notifications: You can turn interview request emails on or off at any time under Privacy and preferences.
- Client Sharing Grants: You can view and revoke active client grants at any time.
E. Non-Discrimination
We will never discriminate against you, deny matching opportunities, or treat you differently for exercising any of your legal privacy rights.
6. Algorithmic Matching Transparency
TABLE evaluates candidates against job orders using deterministic, job-related criteria: declared skills, location, and shift availability.
- No Automated Rejections: TABLE does not issue automated disqualifications or rejections.
- Human Review: Matching surfaces opportunities. Any subsequent interview scheduling or hiring decision involves human evaluation.
- Meaning of Requests: An interview request indicates interest in exploring an opportunity and does not constitute a job offer.
7. Security Safeguards
We apply administrative, technical, and physical safeguards to protect your personal data:
- Passwordless authentication using cryptographic one-time email codes and secure session validation.
- Database row-level security and restricted privilege definers.
- Transport Layer Security (TLS) encryption for all network traffic.
- Role-based access controls limiting administrative functions to enrolled support personnel.
8. Contact & Privacy Requests
To exercise your privacy rights, request data deletion, or ask questions regarding this policy:
- In-App: Log in to TABLE and navigate to Privacy and preferences (
/privacy) to manage settings or submit a request directly to the support queue. - Email: Contact support@hireparamount.com or table@hireparamount.com with the subject line "TABLE Privacy Request".
- Telephone: (404) 760-4800
- Mail:
Paramount Staffing, LLC
Attn: Privacy & Compliance
4170 Ashford Dunwoody Road NE, Suite 500
Atlanta, GA 30319